Annual General Meeting 2027

Community Agreements are an aspiration, or collective vision, for how we want to be in relationship with one another. 

While participating via our trusted platform Whova we encourage you to:

• Be mindful of your surroundings and of your fellow participants.
• Be mindful of the speaker during sessions by asking questions in the chat box and not having side conversations
• Be present! Stay engaged, participate, and make room for others to participate. 
• Assume good faith and be aware of your own impact. 
• Do not spam message boards. This restricts access to posts by other attendees. 
• Refrain from submitting unrelated comments to the session you are attending.

Violation of Community Agreements

Violation of these community agreements may result in the removal of an attendee from the meeting space. Continued violation will result in removal from the conference.

Unacceptable Behavior

Unacceptable behaviors include, but are not limited to:

• Sustained disruption of sessions or other conference-related events
• Posting harmful or prejudicial verbal or written comments or visual images related to gender, sexual orientation, race, religion, disability, age, appearance, or other personal characteristics.
• Intimidating, harassing, abusive, discriminatory, derogatory, or demeaning speech or actions by any participant at AGM ’27 at all related events, and in one-on-one communications carried out in the context of AGM ’27.
• Advocating for, or encouraging, any of the above behavior. I.e. reposting disparaging comments or otherwise promoting any of the above-mentioned behaviors.

If you are subject to or witness unacceptable behavior

If you are being harassed, notice that someone else is being harassed, or have any other concerns on-site, please contact our staff immediately. If you are attending virtually please contact [email protected]. All complaints will be treated seriously and responded to promptly. The cultivation of community and trust among those who take part is critical to our movement. AGM ’27 aims to be an inclusive, safe, and welcoming environment for all.

If you (or a member of your group) are 17 years of age or younger, AIUSA requires that a waiver form be completed by a legal guardian and that a chaperone accompany you for the entire duration of the conference. AIUSA does not assume responsibility for minors. Please read the waiver carefully. Please sign the waiver and email a copy to [email protected] no later than Friday, February 26th, 2027. If you have any questions or concerns, contact [email protected].

• Minor Waiver Form

Disclaimer: Attendees who do not email or bring the signed waiver to AGM ’27 will not be allowed to participate

AIUSA is committed to promoting an environment that is professional and in which all employees, members, interns, volunteers and other individuals are treated with dignity and respect. AIUSA will not tolerate harassment of or among employees, members, interns, volunteers or others because of race, color, religion, national origin, ancestry, age, sex, sexual orientation, gender identity, disability, genetic information, pregnancy, marital status, military or veteran status or any other protected characteristic.

Harassment includes verbal or physical conduct which may offend, denigrate or belittle any person because of or due to any of the characteristics described above. Such conduct includes pictures, jokes, comments, epithets, innuendoes, name-calling or any other behavior which creates an environment that is derogatory, intimidating, hostile or offensive to anyone. Conduct prohibited by this policy is unacceptable in the workplace and in any other AIUSA related setting outside the workplace, such as during business trips, organizational meetings, and other AIUSA events.

To view the Harassment Policy please click here.

We would like to remind membership and staff that your safety during the event is a priority.  As such we are taking this opportunity to remind everyone who plans to be in D.C. of the protocols AIUSA has in place. to minimize the risk of exposure to COVID-19.   

AIUSA will continue to adhere to CDC and local guidelines related to COVID-19 for the period and location where the proposed activity or travel will take place.    

AIUSA encourages all attendees at AIUSA events to comply with local regulations and do their part to ensure the safety of themselves and other conference participants. 

This could include:

• Being fully vaccinated and boosted  
• Showing a negative COVID-19 test   
• Wearing a mask while traveling
• Not traveling if they have any symptoms of COVID, including fever, runny nose, cough, nausea, etc.
• Masks will be optional in the meeting space.  

To Staff, please note that AIUSA requires vaccinations for all staff who attend an AIUSA event. If staff are not vaccinated, they are required to show a negative COVID-19.