REGISTRATION & EVENT PLATFORM AGM 2024

Community Agreements are an aspiration, or collective vision, for how we want to be in relationship with one another. 

• While participating via our trusted platform Whova we encourage you to:
  • Be mindful of your surroundings and of your fellow participants.
  • Be mindful of the speaker during sessions by asking questions in the chat box and not having side conversations
  • Be present! Stay engaged, participate, and make room for others to participate. 
  • Assume good faith and be aware of your own impact. 
  • Do not spam message boards. This restricts access to posts by other attendees. 
  • Refrain from submitting unrelated comments to the session you are attending.

Violation of Community Agreements

Violation of these community agreements may result in the removal of an attendee from the meeting space. Continued violation will result in removal from the conference.

Unacceptable Behavior

Unacceptable behaviors include, but are not limited to:

• Sustained disruption of sessions or other conference-related events
• Posting harmful or prejudicial verbal or written comments or visual images related to gender, sexual orientation, race, religion, disability, age, appearance, or other personal characteristics.
• Intimidating, harassing, abusive, discriminatory, derogatory, or demeaning speech or actions by any participant at AGM’24, at all related events, and in one-on-one communications carried out in the context of AGM’24.
• Advocating for, or encouraging, any of the above behavior. I.e. reposting disparaging comments or otherwise promoting any of the above-mentioned behaviors. 

If you are subject to or witness unacceptable behavior

If you are being harassed, notice that someone else is being harassed, or have any other concerns on-site, please contact Latif, Director of Events [email protected] immediately. If you are attending virtually please contact [email protected]. All complaints will be treated seriously and responded to promptly. The cultivation of community and trust among those who take part is critical to our movement. AGM’24 aims to be an inclusive, safe, and welcoming environment for all.

AIUSA is committed to promoting an environment that is professional and in which all employees, members, interns, volunteers and other individuals are treated with dignity and respect. AIUSA will not tolerate harassment of or among employees, members, interns, volunteers or others because of race, color, religion, national origin, ancestry, age, sex, sexual orientation, gender identity, disability, genetic information, pregnancy, marital status, military or veteran status or any other protected characteristic.

Harassment includes verbal or physical conduct which may offend, denigrate or belittle any person because of or due to any of the characteristics described above. Such conduct includes pictures, jokes, comments, epithets, innuendoes, name-calling or any other behavior which creates an environment that is derogatory, intimidating, hostile or offensive to anyone. Conduct prohibited by this policy is unacceptable in the workplace and in any other AIUSA related setting outside the workplace, such as during business trips, organizational meetings, and other AIUSA events.

To view the Harassment Policy here.

AIUSA has adopted this Code of Conduct to protect the safety, integrity and reputation of AIUSA and its members, employees, interns, volunteers and volunteer leaders, officers, directors, and all other participants in the human rights efforts undertaken by or in the name of AIUSA.

This document is intended for use by the AIUSA Ethics Committee to outline the action it shall take to address any formal complaint submitted to the Committee.

We would like to remind membership and staff that your safety during the event is a priority.  As such we are taking this opportunity to remind everyone who plans to be in DC of the protocols AIUSA has in place. to minimize the risk of exposure to COVID-19.   

AIUSA will continue to adhere to CDC and local guidelines related to COVID-19 for the period and location where the proposed activity or travel will take place.    

AIUSA encourages all attendees at AIUSA events to comply with local regulations and do their part to ensure the safety of themselves and other conference participants. 

This could include:

• Being fully vaccinated and boosted  
• Showing a negative COVID-19 test   
• Wearing a mask while traveling
• Not traveling if they have any symptoms of COVID, including fever, runny nose, cough, nausea, etc.
• Masks will be optional in the meeting space.  

To Staff, please note that AIUSA requires vaccinations for all staff who attend an AIUSA event. If staff are not vaccinated, they are required to show a negative COVID-19.