The Urgent Action Network


Writing an Appeal


Basic Tips for Writing Appeals to Government Officials
  1. Read the "Recommended Action" section of the Urgent Action at least twice to familiarize yourself with the specific list of concerns.

  2. Be brief. Usually one page is enough to convey your message and keep the attention of the reader.

  3. Be factual. Relay the details of the case as you know them. Do not discuss ideology or politics. Your message must be for the benefit of the victim and not a vehicle for your own political opinions. Stay within AI's mandate.

  4. Be polite. Using offensive language is not effective. Assume the official is not informed but is willing to seek a remedy to the human rights violation.

  5. Show respect. You will most likely keep the reader's attention by showing respect for his/her country's constitution and judicial procedures. If there have been positive developments in the country, these can be briefly recognized and welcomed (e.g. prisoner releases).

  6. Be unequivocal in the expression of your concern for the victim. You can strongly oppose the torture or other injustice done to an individual and still keep a respectful tone to the message. You may want to assume the official's ignorance of the victim's plight and thereby allow yourself to share your deep concern for the wrong committed with the official.

  7. Write in English. It is most effective to write your messages in English unless they can be written in the language of the country concerned. If you do decide to have your message translated from English, do not allow it to slow the sending of the message.

  8. Write clearly. The official must be able to easily read your letter so if you don't type it please make sure your writing is plain and legible.

  9. Use shortcuts. Do whatever is necessary to make your letter-writing as quick and easy as possible. This way letters won't be put off and they can be sent out sooner. For example, by using a computer you can make a generic file for each UA concern. Paragraphs on disappearances, torture, death penalty, denial of medical care, etc., may be copied into your working file and edited as needed. You may find it useful to refer to the sample passages in this guide to get your letter started and shake 'writer's block'.